Heritage Heights Community Assoc. Meeting Minutes
Kennedy Park, 5202 Retana Dr, Madison, WI 53714
July 14, 2015 @ 7:00 – 8:00pm 
Members Present: Lauren Cnare, Nichole and Jacob Frost, Bethany Ordaz, Randall Sarangoulis,  Steve and Heather Sokasits 

1. Call to Order (7:15 p.m.)
1. Noted that Bradley Dillman did not attend
2. A call to Bradley Dillman and a visit to his home was made. Bradley Dillman provided a confirmation of resignation from the picnic and board to two board members.
3. Planning meeting continued
4. Hard copy of block Captains list and block maps provided to members.
   (Thanks Steve)
5. Currently have 30 memberships for 2015-16. Goal is 340.
6. Last year’s picnic budget was $2200
2. Picnic Agenda
1. 10 AM set-up-needed volunteers. Equipment needed: brooms, table cloths?, garbage bags, extra garbage cans and 3-4 large coolers
2. 11am Bike décor
3. 11:15 Bake-off contest
4. 11:30 Block Captain meeting
5. 12-2 food served
6. 12-2 Boy scouts, music and entertainment
7. 2pm-Clean up-Need volunteers
8. Bring your own chairs?
3. Assignments (Please email the group as you complete these items. All invoices/receipts should come to my house and Steve will write the check out and track expenses. Thanks!)
1. Park Set-up – Heather and Jacob (keys)
2. Block Captain meeting-Heather and Bethany
3. Food for 150 - Harley (Heather)
4. Postcard 900 – Lauren (design, print and mail)
5. Fire truck, horses, police dogs? Lauren
6. Bounce house-Bethany
7. Picnic Signs-Bethany
8. Membership List and Table-Randall
9. Alcohol and beverages-Randall
10. Portapotty and Tent-Steve
11. Kennedy plans and drawings-Heather (to be placed by the membership table)
12. Boy Scouts and Girl Scouts-Heather
13. Music – Call Farmer’s Market contact (Heather)
4. Volunteers needed to plan kid’s activities, older kids/teens for bike decorating, set-up and take down, man membership table, announce and or judge bake-off submissions